---
kind: "section"
citation: "41 U.S.C. § 1712"
title: "41"
title_heading: "Public Contracts"
number: "1712"
heading: "Record requirements"
release: "119-102"
url: "https://uscodex.org/usc/41/1712"
units:
  - "Subtitle I — Federal Procurement Policy"
  - "Division B — Office of Federal Procurement Policy"
  - "Chapter 17 — Agency Responsibilities and Procedures"
---

# §1712. Record requirements

- (a) **Maintaining Records on Computer.—** Each [executive agency](/usc/41/3302.md?p=a-1) shall establish and maintain for 5 years a computer file, by fiscal year, containing unclassified records of all [procurements](/usc/41/111.md) greater than the [simplified acquisition threshold](/usc/41/153.md?p=1) in that fiscal year.
- (b) **Contents.—** The record established under [subsection (a)](#a) shall include, with respect to each [procurement](/usc/41/111.md) carried out using—
  - (1) competitive procedures—
    - (A) the date of contract award;
    - (B) information identifying the source to whom the contract was awarded;
    - (C) the property or services the Federal Government obtains under the [procurement](/usc/41/111.md); and
    - (D) the total cost of the [procurement](/usc/41/111.md); or
  - (2) procedures other than competitive procedures—
    - (A) the information described in [paragraph (1)](#b-1);
    - (B) the reason under [section 3304(a) of this title](/usc/41/3304.md?p=a) or [section 3204(a) of title 10](/usc/10/3204.md?p=a) for using the procedures; and
    - (C) the identity of the organization or activity that conducted the [procurement](/usc/41/111.md).
- (c) **Separate Record Category for Procurements Resulting in One Bid or Proposal.—** Information included in a record pursuant to [subsection (b)(1)](#b-1) that relates to [procurements](/usc/41/111.md) resulting in the submission of a bid or proposal by only one [responsible source](/usc/41/113.md) shall be separately categorized from the information relating to other [procurements](/usc/41/111.md) included in the record. The record of that information shall be designated “noncompetitive [procurements](/usc/41/111.md) using competitive procedures”.
- (d) **Transmission and Data Entry of Information.—** The head of each [executive agency](/usc/41/3302.md?p=a-1) shall—
  - (1) ensure the accuracy of the information included in the record established and maintained by the agency under [subsection (a)](#a); and
  - (2) transmit in a timely manner such information to the General Services Administration for entry into the Federal [Procurement](/usc/41/111.md) Data System referred to in [section 1122(a)(4) of this title](/usc/41/1122.md?p=a-4), or any successor system.

## Source credit

(Pub. L. 111–350, § 3, Jan. 4, 2011, 124 Stat. 3718; Pub. L. 117–81, div. A, title XVII, § 1702(h)(5), Dec. 27, 2021, 135 Stat. 2158.)

## Notes

| Historical and Revision Notes |  |  |
| --- | --- | --- |
| Revised<br>Section | Source (U.S. Code) | Source (Statutes at Large) |
| 1712 | 41:417. | Pub. L. 93–400, § 19, as added Pub. L. 98–369, title VII, § 2732(a), July 18, 1984, 98 Stat. 1197; Pub. L. 103–355, title IV, § 4403, Oct. 13, 1994, 108 Stat. 3349; Pub. L. 110–417, title VIII, § 874(b), Oct. 14, 2008, 122 Stat. 4558. |

### Editorial Notes

### Amendments

2021—Subsec. (b)(2)(B). Pub. L. 117–81 substituted “section 3204(a)” for “section 2304(c)”.